Privacy Policy

Introduction and general information

Thank you for your interest in our website. The protection of your personal data is very important to us. Below you will find information on the handling of your data which is collected through your use of our website. Your data will be processed in accordance with the statutory regulations on data protection.


Controller within the meaning of data protection law

Matchbird GmbH
Zimmerstr. 19
40215 Düsseldorf
info@matchbird.com

The responsible body alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, contact, etc.).


Definitions

Our privacy policy should be clear and easy-to-understand for everyone. As a rule, the official terms of the General Data Protection Regulation (GDPR) are used in this data protection declaration. The official definitions are explained in Art. 4 GDPR.


Data processing by visiting our website

When you call up our web pages, it is technically necessary for data to be transmitted to our web server via your Internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

  • (Complete) IP address of the requesting computer
  • Web browser and operating system used
  • Name of the requested file / visited website
  • Date and time of the request

We collect the listed data in order to guarantee a smooth connection to the website and to enable a comfortable use of our website by the users. The log file also serves to evaluate system security and stability as well as administrative purposes. The legal basis for the temporary storage of data or log files is Art. 6 para. 1 lit. f GDPR.

In anonymous form, the data may also be processed for statistical purposes. This data will not be stored together with other personal data, compared with other data or passed on to third parties at any time.


Contact form, contact by e-mail or telephone

If you contact us via contact form, email or phone, your request including all personal data resulting from it (name, request) will be stored and processed by us for the purpose of processing your request (according to Art. 6 para. 1 lit. 6 GDPR). This data will not be passed on without your approval.

Legal basis for the processing of this data is exclusively Art. 6 para. 1 lit. b GDPR, insofar as your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your approval (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR) for the effective processing of the enquiries to us. A withdrawal of your already given approval is possible at any time. An informal notification by email is all that is required for withdrawal.

Data transmitted via the contact form will remain with us until you request deletion, withdraw your approval for storage or until data storage is no longer necessary. Mandatory statutory provisions, particularly with regard to retention periods, shall remain unaffected.


Newsletter information

To send our newsletter, we need an email address from you. It is necessary to verify the email address provided and to consent to receive the newsletter. Supplementary data is not collected or is voluntary. The use of the data takes place exclusively for the dispatch of the newsletter.

The data provided when registering for the newsletter will be processed exclusively on the grounds of your consent (Art. 6 para. 1 lit. a GDPR). A withdrawal of your already given consent is possible at any time. To withdraw your consent, simply send an informal email or use the "Unsubscribe" link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the withdrawal.

Data entered to set up the subscription will be deleted if you unsubscribe. If this data has been transmitted to us for other purposes and elsewhere, it will remain with us.


CleverReach

For sending newsletters we use CleverReach. The provider is CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede. With this service we can organize and analyze the newsletter dispatch. The data you enter to receive the newsletter, such as your email address, is stored on the servers of CleverReach. The servers are situated in Germany and Ireland.

The newsletter dispatch with CleverReach allows us to analyse the behaviour of the newsletter recipient. The analysis shows, among other things, how many recipients have opened their newsletter and how often links were clicked in the newsletter. CleverReach supports conversion tracking in order to analyse whether a previously defined action, such as a product purchase, has taken place after clicking on a link. Details on CleverReach's data analysis can be found below:

https://www.cleverreach.com/en/features/reporting-tracking

Data processing is based on your consent (Art. 6 para. 1 lit. a GDPR). A withdrawal of your consent is possible at any time. To withdraw your consent, simply send an informal email or use the "unsubscribe" link in the newsletter. The legality of the data processing operations that have already taken place remains unaffected by the withdrawal.

If you do not wish an analysis by CleverReach, you must unsubscribe from the newsletter. To unsubscribe, simply send us an informal email or use the "unsubscribe" link in the newsletter.Data entered to set up the subscription will be deleted from our servers and the CleverReach servers if you unsubscribe. If this data has been transmitted to us for other purposes and elsewhere, it will remain with us. Details of CleverReach's privacy policy can be found below:

https://www.cleverreach.com/en/privacy-policy

We have signed a data processing agreement with CleverReach to ensure full compliance with legal data protection requirements.


External Links

Our website may contain links to external websites of third parties over whose content we have no influence. Therefore, we cannot be held liable for these external contents. The respective provider or operator of the pages is always responsible for the contents of the linked pages. The linked pages were checked for possible legal infringements at the time of linking.

Illegal contents were not recognizable at the time of linking. A permanent monitoring of the contents of the linked pages is, however, not reasonable without specific evidence of an infringement. If we become aware of any legal infringements, such links will be removed immediately. External links can be recognized by the symbol " ".


Cookies

Our website uses cookies which are stored on your device by browsers and which contain certain settings for the use of the website (e.g. for the current session). Cookies are small text files that are stored on your computer by your browser. Cookies help us to make our services more user-friendly, effective and secure. Most of the cookies we use are so-called session cookies, which are automatically deleted when you close your browser. Other cookies remain stored on your terminal until you delete them, or the storage period expires. These cookies enable us to recognize your browser on your next visit.

In some cases, cookies are used to simplify website processes by saving settings (e.g., to keep already selected options available). If personal data is also processed by individual cookies implemented by us, the processing is carried out in accordance with Art. 6 para. 1 lit. b GDPR either to implement the contract or in accordance with Art. 6 para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the page visit. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, accept cookies for certain cases or generally exclude them and activate the automatic deletion of cookies when closing the browser.


Google Analytics

Our website uses Google Analytics, a web analysis service from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94063, USA. Google Analytics uses cookies. These are small text files that make it possible to store specific, user-related information on the user's device. These enable Google to analyse the use of our website offer. The information collected by cookies about the use of our website (including the IP address) is generally transferred to a Google server in the USA and stored there. Google Analytics cookies are set according to Art. 6 para. 1 lit. f GDPR. As the operator of this website, we have a legitimate interest in analysing user behaviour in order to optimise our website and, if necessary, advertising.

We would like to inform you that on this website Google Analytics has been extended by the code "gat._anonymizeIp();" in order to guarantee an anonymous recording of IP addresses (so-called IP masking). If anonymization is active, Google shortens IP addresses within member states of the European Union or in other signatory states to the Agreement on the European Economic Area, which means that no conclusions can be drawn about your identity.

Only in rare cases is the full IP address transmitted to a Google server in the USA and shortened there. Google complies with the privacy provisions of the Privacy Shield Agreement and is registered with the U.S. Department of Commerce's Privacy Shield programme. Google uses the information it collects to evaluate and report on the use of our websites and to provide other related services to us.

You can learn more on: https://policies.google.com/privacy?hl=en

You may disable the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.

You can avoid the collection of your data by Google Analytics by clicking on the following link. An Opt-Out-Cookie (Browser-Plug-In) will be set, which prevents the collection of your data on future visits to our website: https://tools.google.com/dlpage/gaoptout?hl=en

In order to fully comply with legal privacy requirements, we have entered into a contract with Google for the provision of services.


Google Maps

Our homepage uses the online map service Google Maps via an interface. Provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functionalities of Google Maps, it is necessary to store your IP address. This information is transferred to a Google server in the USA and stored there. Matchbird GmbH has no influence on this data transfer.

The map service Google Maps is used in the interest of an engaging presentation of our online offer and to make it easier to find the addresses listed by us on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR.

For more information on how Google treats user data, please see:
Google's privacy policy: https://policies.google.com/privacy?hl=en
Opt-out: https://www.google.com/settings/ads


Data Transfer and Recipient

A transfer of your personal data to third parties does not take place, except

  • if we have explicitly pointed this out in the description of the respective data processing.
  • if you have given your express approval in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR,
  • the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR is necessary for the enforcement, exercise or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,
  • in the event that there is a legal obligation to pass on data pursuant to Art. 6 (1) sentence 1 lit. c GDPR, and
  • to the extent required by Art. 6 para. 1 sentence 1 lit. b GDPR for the execution of contractual relationships with you.

In addition, we use external service providers (e.g. for web hosting, sending emails, maintenance and servicing of our IT systems, etc.) for the processing of our services, whom we have carefully selected and commissioned in writing. They are bound by our instructions and are regularly monitored by us (pursuant to Art. 28 GDPR). The service providers will not pass this data on to third parties.


Data Security

In accordance with Art. 32 GDPR, we take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk, taking into account the state of the technology, the implementation costs and the nature, extent, circumstances and purposes of the processing as well as the different probability of occurrence and severity of the risk to the rights and freedoms of natural persons. This website uses SSL encryption for security reasons and to protect the transmission of confidential content.


Duration of storage of personal data

The duration of the storage of personal data is determined by the relevant statutory retention periods (e.g. from commercial law and tax law). After expiry of the respective period, the corresponding data is routinely deleted. If data is required for contract fulfilment or contract initiation or if we have a justified interest in further storage, the data will be deleted if it is no longer required for these purposes or if you make use of your right of withdrawal or right to object.


Your rights

In the following you will find information on your rights which the applicable data protection law grants you:

The right of access, rectification, erasure, restriction

You have the right to obtain information about your stored personal data, the origin of the data, its recipients and the purpose of the data processing (Art. 15 GDPR). You also have the right to rectification (Art. 16 GDPR), restriction or deletion of this data (Art. 17 GDPR), unless the processing is necessary for the exercise of the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.

According to Art. 18 GDPR, you have the right to demand the restriction of the processing of your personal data insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse its deletion and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have lodged an objection against the processing.

Right to data portability

You have the right to have your personal data, which we process automatically by your consent or in fulfilment of a contract, handed over to yourself or to third parties (Art. 20 GDPR). This is done in a common and machine-readable format, but the data is only transferred directly to another responsible party if this is technically possible.

Right of appeal to the responsible supervisory authority

As a data subject, you have the right to lodge a complaint with the competent supervisory authority in the event of a breach of data protection law (Art. 77 GDPR). The responsible supervisory authority for data protection issues is the data protection officer of the state of North Rhine-Westphalia, where our company is headquartered. You can find the data protection officer and her contact details from the link:

https://www.bfdi.bund.de/SharedDocs/Adressen/LfD/NordrheinWestfalen.html?nn=5217144

Withdrawal of your consent to data processing, right of objection

Some data processing operations are only possible with your express approval. You may withdraw your approval at any time in the future (Art. 7 para. 3 GDPR). If your personal data is processed by us due to legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right pursuant to Art. 21 GDPR to object to the processing of your personal data if this is done for reasons arising from your specific situation. If you wish to exercise your right of withdrawal or objection, simply send an informal email to info@matchbird.com.


SSL or TLS encryption

For security reasons and to protect the transmission of confidential content that you send to us as the site operator, our website uses SSL or TLS encryption. This means that data that you transmit via this website cannot be read by third parties. You can recognize an encrypted connection by the https:// address line of your browser and by the lock symbol in the browser line.


External Links

Social networks (Facebook, Twitter, Xing etc.) are only integrated on our website as links to the corresponding services. After clicking on the integrated text/image link you will be redirected to the page of the respective provider. User information is only transferred to the respective provider after the forwarding. For information on how to handle your personal data when using these websites, please refer to the respective data protection regulations of the providers you are using.


Subject to alterations

We reserve the right to adapt or update this data protection declaration if necessary, in compliance with the applicable data protection regulations. In this way, we can adapt it to the current legal requirements and take account of changes to our services, e.g. the introduction of new services. For your visit, the most current version applies in each case.


Updated Privacy Policy: 13.03.2019